A person other than the incarcerated person can pick up property.
If the Incarcerated Person is Still in Jail
First, the incarcerated person must fill out and submit a property release form at his or her facility. It may take at least 3 weeks for the property release form to be approved. A pick-up appointment is required for property at Rikers. You do not need an appointment if the incarcerated person is at a non-Rikers facility. You should not make your Rikers property pick-up appointment or go to the facility until the property release form has been approved.
If another person is going to pick up money for the incarcerated person, the incarcerated person must first complete and sign a withdrawal form at the facility. No appointment is required, but you should call the cashier’s office to be sure the funds are available.
The person picking up the property or money must provide a valid State photo ID (such as a driver’s license or benefit card). Birth certificates and Social Security cards are not acceptable forms of ID.
If the Incarcerated Person Has Been Released
You must pick up the incarcerated person's property within 30 days of their release from DOC custody. The person picking up the property must have a notarized letter from the former incarcerated person giving them permission to pick up the property. This letter is required regardless of the former incarcerated person's age, even if a parent or guardian is picking up the belongings. In the notarized letter, the former incarcerated person must specifically name and authorize the person who will pick up the property.
The person picking up the property must provide identification such as a driver's license, birth certificate, or social security card.
DOC will not give checks to any other person once the incarcerated person is released. If the incarcerated person requests it, DOC will write a check to the incarcerated person, and send it to his or her mailing address on record. Checks will not be made out or mailed to anyone else.
If the Incarcerated Person Has Died
You must pick up the incarcerated person's property within 30 days of their release from or death in DOC custody.
If an incarcerated person dies while in DOC custody or after being released, only the closest living relative may claim their property or money. The closest living relative of a married incarcerated person is their spouse. If the incarcerated person was not married but has a child, their child is the closest living relative. If the incarcerated person was an adolescent, their parent is the closest living relative.
If you are the closest living relative, you must contact the Surrogate Court in the borough where the incarcerated person lived. You must have a certified Death Certificate. At the Surrogate Court, you must complete the Small Estates Affidavit application form.
The Surrogate Court will forward your application to DOC. After receiving the application, DOC will contact you to schedule an appointment for pickup of the incarcerated person's belongings.